Ideal for Major Events

Enhance Patrol Precision with Seamless Tracking

At any major event, there is a risk of emergency situations, such as a mass panic. Even in these often confusing situations, COREDINATE can be a helpful companion. Thanks to the real-time localization of employees via GPS tracking, you can seamlessly track the whereabouts of all your emergency staff. This allows you to position people specifically at junctions from which they can carry out an evacuation quickly and effectively. Any potential blockages can also be identified, and enable an immediate response to events. This not only protects visitors to an event but also your employees themselves.

 But it doesn‘t always have to be a disaster situation. Even under regular circumstances, it is helpful to constantly have a precise overview of where the security staff are at any given time at major events in order to ensure smooth and routine processes.

Ensuring the Right People in the Right Place at the Right Time

It’s uncommon for all employees to work exclusively for one company at major events. Employees from the location, the organizer, and other subcontractors often work together on different jobs. COREDINATE offers the duty roster function to keep track of this large group and fill all positions properly.

With a COREDINATE duty roster module, you can easily plan the required shifts for permanent and temporary event staff. Ensure that all shifts are staffed with the right number of employees with the appropriate qualifications, and assign all tasks and activities to be carried out during the shift. The working time recording and shift time recording differentiate the payments to employees and subcontractors. Notifications and messages for employee absences and shift details in the app enable shift changes and holiday requests. If required, working time can be documented automatically. The duty roster function immediately transfers shifts worked to the working time management system – manually filling in timesheets is a thing of the past!

Streamline Your Operations: Create Unified Workflows with Precision

Does your team repeatedly take on small tasks during an event? Some of these tasks are recurring and only require simple but structured documentation? You don‘t have to do everything by hand! COREDINATE‘s flexible forms help!

With COREDINATE, you can quickly and easily duplicate any existing form and make it available to your employees on their work phone or tablet. All location-based paperwork is completed within the COREDINATE app or portal, including task sheets, checklists, management forms, custom incident reports, as well as maintenance checks. The created forms can, in turn, be linked to a task, which COREDINATE then reminds you of if required. For example, if your employee scans the checkpoint in the visitor toilets after a concert, the "Check stalls" task opens with the corresponding checklist to complete.

Mandatory or optional fields ensure the legibility and completeness of the documents, with immediate access to the content of the portal. The completed forms can also be sent immediately to all predefined recipients. And as COREDINATE is always responsive, even large forms look good on a small mobile phone!

Unlock Seamless Documentation: Secure, Mobile, and Always Up-to-Date

It is not uncommon for sensitive information, such as site plans, property maps, or access details, to be carried around by employees in printed form. If they fall into the wrong hands, such plans can become a significant security risk. Site plans can be used by unauthorized individuals to gain illegal access to properties or events. Information about deployed staff, their quantity, and equipment can also be obtained by unauthorized third parties.

COREDINATE offers a clever solution to these problems: the file manager! The file manager is a tool with which any files can be uploaded to the portal and also made available on the smartphones of your security guards. Your employees no longer carry all customer-relevant documents openly in front of them but on their workmobiles in their pockets. You can also keep these documents and files up-to-date from the comfort of your office. A smartphone is discreet and makes it possible to carry many documents at the same time. Especially for security staff, who are also carrying security equipment, this is a considerable advantage during their work.

In addition, sensitive, sometimes irretrievable information is protected from the view of unauthorized third parties in a highly secure cloud storage system, which also makes it much easier to restore the data.

Centralized Task Management and Customizable Processes

Do you have processes that should follow a fixed pattern, such as the induction of a new employee? Especially in the event industry, with constantly changing employees and service providers, it is important to carefully familiarize all workers with the prevailing conditions on site. With COREDINATE, you simply define the corresponding process, which works like a template for your employees.

The Tasks function acts as a compact to-do list, which you can link to specific checkpoints as required in order to actively alert your employees to tasks that are due. COREDINATE has developed the Ticket system for more complex issues that are subject to special processes. Here, extensive tasks are collected centrally but are only visible to employees with the appropriate authorization. This allows you to delegate tasks spontaneously without having to instruct the relevant employee. All work processes are stored in the system, ensuring that all employees carry out their work in the same way. And this, in turn, leads to the smooth running and success of your event.

Enhance Documentation: Immediate, Precise, and Thorough

Transform Your Task Management: Never Miss a Single Duty Again

Your Data, Always Secure: Upholding the Highest Standards of German Law